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1. Introduction
At Aspire Cricket, we are committed to protecting the privacy and personal information of our participants, families, supporters and community partners.
As an organization dedicated to growing girls' and women's cricket in the United States, we recognize the importance of handling personal information responsibly, particularly when working with children and young athletes.
Aspire Cricket delivers programs independently and in collaboration with our official partners.
This Privacy Policy explains how Aspire Cricket collects, uses, shares, stores and protects personal information through our website, registration forms, programs, events and related activities.
For questions about this policy or your personal information, please contact aspirecricket.us@gmail.com.
2. Information we collect
Depending on how you interact with Aspire Cricket, we may collect:
Personal and contact information: Names, email addresses, telephone numbers, city of residence and other information provided through inquiries, registrations or subscriptions.
Participant information: A participant's name, age or date of birth, cricket experience, program preferences and other details needed to organize activities.
Parent/guardian and emergency information: Contact details, relationship to the participant, emergency contacts and participation authorizations.
Health and safety information: Relevant medical considerations, allergies, emergency medications, accommodation requests and other information voluntarily provided to support safe participation.
Photography and media: Photographs, videos, audio recordings, names and likenesses captured during programs or events, subject to applicable consent requirements.
Donation and payment information: Transaction details and information required to process registrations, acknowledge donations or maintain financial records. Payment card details may be processed by external payment providers rather than directly by Aspire Cricket.
Website and communications information: Mailing-list subscriptions, communication preferences and technical information collected when visiting our website, such as browser or device information and website activity where applicable.
3. How we use your information
We use personal information for purposes reasonably connected to Aspire Cricket's activities, including:
Managing registrations, programs, coaching sessions, leagues and events.
Communicating with participants, parents and guardians about activities, schedules and updates.
Supporting participant safety, emergency procedures and appropriate accommodations.
Managing payments, donations and administrative records.
Sharing program achievements, community impact and promotional content where appropriate consent has been obtained.
Providing newsletters and information about future opportunities where individuals have chosen to receive them.
Coordinating programs and community initiatives with our official partners.
Improving our website, programs and community engagement.
Meeting applicable legal, safeguarding, insurance and administrative obligations.
We seek to collect only the information reasonably necessary for these purposes.
4. Children's privacy and parental consent
Protecting children's personal information is especially important to Aspire Cricket.
For participants under 18, registration forms, participation agreements and consent documents should be completed or authorized by a parent or legal guardian.
Children under 13 should not submit personal information directly through our website or online forms without appropriate parental involvement and authorization.
We use children's personal information primarily to administer programs, support their safety and communicate with their parents or guardians.
We do not use children's medical information for promotional marketing.
Parents and legal guardians may contact us to request access to, correction of, or deletion of their child's personal information, subject to applicable legal and operational requirements.
5. Photography, video and image consent
Aspire Cricket may photograph, film or record activities to celebrate participants, showcase our programs and promote girls' and women's cricket.
Where the appropriate parent or guardian permission has been obtained, these materials may be used on Aspire Cricket's website, social media, newsletters, promotional materials, fundraising communications and impact reports.
For collaborative programs, authorized materials may also be used by our official partners involved in the relevant program, in accordance with the applicable participation agreement and consent.
Parents and guardians may opt out of promotional photography, video or name usage by contacting aspirecricket.us@gmail.com.
Where practicable, we ask that opt-out requests be submitted before the relevant program or event.
We will make reasonable efforts to honor requests and discontinue future authorized uses. Material already printed, distributed, downloaded or independently shared may not be fully retractable.
Declining promotional media consent does not prevent a child from participating in Aspire Cricket programs.
6. Sharing information with partners and service providers
Aspire Cricket works with organizations, coaches, volunteers, venues and service providers to deliver its programs.
Depending on the activity, relevant information may be shared with:
Official program partners: Organizations collaborating on the delivery or promotion of specific programs, where reasonably necessary or where appropriate permission has been given.
Authorized personnel: Coaches, administrators, volunteers and service providers who require information to perform their responsibilities.
Technology and payment providers: Services supporting our website, online forms, email communications, registrations and payment or donation processing. These may include Squarespace, Google Forms and Zeffy, where those services are used.
Emergency or legal authorities: Where necessary to protect participant safety, respond to emergencies or comply with applicable law.
We aim to limit information sharing to what is reasonably necessary for the relevant purpose.
We do not sell or rent children's program registration information to third parties.
7. Email communications and marketing preferences
Parents, guardians, supporters and other visitors may choose to receive updates about Aspire Cricket programs, events and community initiatives.
Where individuals provide separate marketing permission for our official partners, their contact information may also be used by the relevant organization in accordance with that permission.
Essential communications relating to an existing registration or program may be sent independently of promotional marketing preferences.
Recipients may unsubscribe from promotional emails at any time using the unsubscribe instructions provided or by contacting us directly.
8. Data protection and retention
Aspire Cricket takes reasonable measures to protect personal information against unauthorized access, disclosure, misuse or loss.
Access to participant records, emergency contact details and health-related information should be limited to authorized individuals who require that information for legitimate operational or safety purposes.
We retain personal information for as long as reasonably necessary to administer programs, maintain appropriate records, fulfill legal or insurance obligations and carry out the purposes described in this policy.
When information is no longer needed, we take reasonable steps to delete, de-identify or otherwise securely dispose of it.
Although we take reasonable precautions, no electronic storage or transmission method can be guaranteed to be completely secure.
9. Website cookies and third-party services
Our website may use cookies and similar technologies to support website functionality, understand visitor activity and improve the user experience.
Third-party website, analytics, embedded-content and other service providers may collect technical information through their services, subject to their own privacy practices.
Visitors can manage certain cookies and privacy preferences through their browser settings.
When visitors follow links to external websites, including donation platforms or social media services, those websites may have their own privacy policies and information-handling practices.
10. Your privacy choices and rights
You may contact Aspire Cricket to:
Request access to personal information held about you or your child.
Request correction of inaccurate or outdated information.
Request deletion of information, subject to applicable legal and recordkeeping requirements.
Update contact details or communication preferences.
Withdraw applicable photography or media permissions for future use.
Ask questions or raise concerns about how information is handled.
Requests can be sent to aspirecricket.us@gmail.com.
We may need to verify your identity or parental authority before fulfilling certain requests, particularly those involving information about minors.
11. Changes to this policy
Aspire Cricket may update this Privacy Policy periodically to reflect changes to our programs, technology, legal obligations or information-handling practices.
The latest version will be made available on our website, with the effective date updated accordingly. Where legally required, we will provide additional notice or obtain additional consent for material changes.
12. Contact us
For questions, concerns or requests relating to this Privacy Policy or personal information, please contact:
Aspire Cricket
Email: aspirecricket.us@gmail.com
Website: www.aspirecricket.com
We are committed to respecting the privacy of our community and maintaining a safe, welcoming environment for everyone involved in cricket.